GOVERNMENT OF INDIA

RAJKUMARI AMRIT KAUR COLLEGE OF NURSING

(MINISTRY OF HEALTH AND FAMILY WELFARE)

NEW DELHI – 110024

(Information under Section 4 of RTI Act, 2005)

(As on 01.12.2009)

a.      Particulars of Organization, functions and duties:

The Raj kumari Amrit Kaur College of Nursing, New Delhi was established in 1946 with the object of developing model programme in Nursing Education to demonstrate a high standard of Nursing.

This College offers B.Sc. (Hons.) Nursing (4 years course), Master of Nursing  (2 years course) and M. Phil in Nursing (1 year for full time and 2 years for part time course).

Total No. of seats

(Post graduate, Undergraduate etc.):

*Seats for reserved category as per Government Rules.

A programme for Continuing Education was started at the College in 1974 with the aim of offering short-term courses in Clinical Nursing and other subjects to meet the needs of practicing Nurses. The department of continuing Education also holds seminars and workshops in response to request from Nurses in various fields of practice, and annual conference for Principals and State Nursing Superintendents to exchange ideas and plan for the continuous development of Nursing in India.

The College has also two distinct service areas providing care to individuals and families.

RURAL FIELD TEACHING CENTRE, CHHAWLA:

The Rural Field Teaching Centre was established in 1950 for the purpose of providing objective oriented learning experience to the nursing students of the College regarding programme in Community Health Nursing. It covers 8 villages with 15000/16000 population. The Centre provides and integrates comprehensive Health and Family Welfare and Medical Services to these 8 villages.                             

b. The Powers and duties of Officers and Employees:

DETAILED JOB DESCRIPTION OF PRINCIPAL

The Principal directs the educational and non-teaching staff of the College in conducting programme in co-ordination with the Professor of Nursing and Vice-Principal.

Duties, Tasks and Responsibilities:

1.     Financial:

 Plans and revises short-term and long-term budget for the College (Plan and  Non-Plan Budget).

ü  Acts as Drawing and Disbursing Officer.

ü  Monitors all College expenditures.

ü  Acts as Controlling Officer for the operation of Private Accounts.

2.    Educational:

i) Monitors educational programmes of the College.

ii) a) Co-ordinates (with Professor of Nursing and Vice-Principal),  the planning, implementation and evaluation of the   programmes.

                b)  Co-ordinates with co-ordinator of Continuing Education Department in planning, implementation and evaluation of continuing education programmes.

iii) Identifies professional development needs of faculty members and facilitates staff development programme in co-ordination with heads of the departments/programme co-ordinators.

iv) Supervises postgraduate and Ph.D. students conducting nursing research.

v)  Participates in teaching of regular nursing educational programmes as well as continuing/in-service education short term programmes.

vi)  Acts as:

a.     Chairperson of Departmental Promotion Committee (Group ‘C’ selected posts), Committee of Courses, Departmental Research Committee, College Council, Staff Body and Residential Accommodation Committee for campus residential complex as well as quota of quarters from general pool under the Principal.

b.      Member of Academic Council, Faculty of Science Admission Committee, Board of Research Studies and Technical Advisory Committee (TAC) etc.

c.     Superintendent of Examination for all the Delhi University examinations conducted for nursing educational programmes.

3.   Supervisory:

Responsible for supervision of all personnel - teaching and non-teaching.

4.    Human Relation and Communication:

JOB DESCRIPTION OF VICE-PRINCIPAL

Overview:

The Vice-Principal assists Principal in directing the staff (Teaching and non-teaching) of the College in conducting teaching programmes. She assists Principal and Professor of Nursing in assessing, planning, implementing and evaluating educational programmes.

Duties, Tasks and Responsibilities:

1.    Financial:

a)    Assists Principal in carrying out financial activities:

i)             In operating Government and Private Accounts

ii)            Planning and Revising Budget

iii)           Monitoring College expenditure

b)    In the absence of Principal performs all the functions listed above and also acts as Drawing and Disbursing Officer.

    2.   Educational:

      i.        Assists Principal in monitoring the educational programmes of the College.   

a)    Assists Principal and Professor of Nursing in planning, implementation and evaluation of the programmes.

b)    Participates in the conduct of Continuing Education programme and programme for  visitors.

     ii.        Assists Principal in identifying needs for professional development of faculty and facilitates conducts staff development programme.

    iii.        Supervises postgraduate students conducting research.

   iv.        Participates in teaching of various educational programmes.

    v.        Acts as:

a)    member of Committee of Courses, TAC, Coordination Committee

b)    In the absence of Principal, chairs the assigned committee meetings.

c)    Assists in the conduct of admission procedures and final university examination and

   vi.        Diploma in Nursing Education and Administration Examinations.

a)    Supervises clinical experience of all educational programmes in coordination with Coordinators.

b)    Guides faculty in day-to-day academic activities of all educational programmes.

  vii.        Guides Diploma in Nursing Education and Administration Coordinator for students' transcript.

 viii.        Guide and monitors students' cumulative record for all educational programmes, maintained by respective programme Coordinators.

   ix.        Reviews student progress reports and activities and offers academic  guidance.

3.              Supervisory:

      i.        Shares responsibility with Principal and Professor in supervision of teaching and non-teaching staff.

     ii.        Plans academic staff assignments in consultation with Principal and Professor.

    iii.        Participates in conduct of orientation programme for new faculty members in coordination with Continuing Education Coordinator.

   iv.        Supervises and guides staff in conducting their activities.

    v.        Writes staff performance report and reviews evaluation report of assigned staff.

   vi.        Assists Principal in the administration and supervision of R.F.T.C. and C.G.C.

  vii.        Assists Principal in monitoring students welfare activities e.g. Mess, hostel, Health, Sports , S.N.A. etc.

 viii.        Assists Principal in administration and supervision of Library.

   ix.        Monitors all leave privileges of teaching staff.

4.              Recruitment and Promotion:

      i.        Acts as Member of Departmental Promotion and Selection Committee for appointment of group C and D Staff.

     ii.        Assists Principal in reviewing recruitment and promotion policies of teaching and non-teaching staff.

    iii.        Assists Principal in maintaining discipline in the College.

5.              Establishment:

      i.        Assists Principal in maintaining law and order in College Campus

     ii.        Supervises overall functioning of staff and students' hostel.

    iii.        Assists Principal in facilitating work of CPWD.

6.              Interpersonal:

i)   Assists Principal informing:

a)  staff on matters related to educational programmes conducted at the College.

b)  Staff on matters related to personal and work policies.

ii)  Identifies conflict among staff members, initiates solution and reports to Principal

    when necessary.

iii) Communicates with staff in explaining administrative constraints.

iv) Informs students of changes in college policies, procedures and standards.

v)  Facilitates guidance and counselling students and staff as per need.

vi) Informs parents about student status and reviews reports of student performance.

vii) Any other responsibility assigned by the Principal

JOB DESCRIPTION OF PROFESSOR OF NURSING

Overview:

 The Professor assists all Principal in planning, implementing and evaluating all educational programmes in the College. The Professor initiates and coordinates curriculum planning, implementing and evaluating development curriculum revision and research work in Nursing.

Duties, Tasks and Responsibilities:

1.  Academic:

      i.        Assists \Principal and coordinates with Vice-principal in monitoring the educational programmes of the College.

     ii.        Coordinates with Principal in conduct of Post-masters' programmes in Nursing.

    iii.           

a.     Coordinate with Principal in planning, implementation and evaluation of  the  educational programmes

b.     Assists in the development, implementation and evaluation of Continuing

   iv.        Education Programmes.

    v.        Participates in staff development programmes.

   vi.        Supervises post-graduate student conducting research

  vii.        Participates in teaching in various educational programmes.

 viii.        Acts as:

a.    Member of TAC, Committee of Courses, M.Phil Committee, Coordination Committee etc.

b.    Chairman of College Curriculum Committee.

c.     Overall Incharge in the conduct of admission procedures and final university examination with the assistance from Vice-Principal, Examination Superintendent, and Programme Coordinator.

ix)        Is available for consultation with Vice-Principal for day-to-day academic activities

            of all programmes.

x)         Maintains post-masteral students' records.

2.   Supervisory:

      i.        Shares responsibility with Principal in supervision of teaching staff.

     ii.        Coordinates and collaborates with Vice-Principal in preparing academic staff assignment.

    iii.        Participates in orientation programmes for new employees.

   iv.        Provides academic guidance to teaching staff.

    v.        Writes staff performance report as assigned by Principal and reviews evaluation report of assigned staff.

   vi.        Coordinates with Medical Officer in the conduct of teaching and research activities at R.F.T.C., Chhawla.

  vii.        Facilitates functioning of College Library in coordination with Senior Librarian.

3.  Recruitment and Promotion:

      i.        Acts as Member of Departmental Promotion Committee when assigned.

     ii.        Assists Principal in reviewing recruitment and promotion policies.

4.   Human Relations:

      i.        Shares responsibility with Principal and Vice-Principal in identifying conflicts among staff members and initiates solution, consult and inform when necessary.

     ii.        Facilitates student and staff guidance services.

    iii.        Shares responsibility with Principal and Vice-Principal in informing parents about students' progress, problems etc.

   iv.        Facilitates guidance and counselling to staff and students' as per need.

5. Any other responsibility assigned by the Principal.

DUTIES AND RESPONSIBILITIES OF SENIOR LECTURER IN EDUCATION

1. Acts as Head of Education Department.

2. Participates in teaching the course of education to Post-graduate students.

3. Teaching the course of guidance and counselling to P.G. Students.

4. Participating in practice of teaching of P.G. students.

5. Guides research Projects of Post graduate students etc.

6. Acting as Student and Staff Counsellor.

7. Participates in Curriculum development Curriculum revision and curriculum evaluation.

8. Coordinates activities with other departments.

9. Any other duties assigned by Principal.

DUTIES AND RESPONSIBILITIES OF THE NURSING STAFF

Senior Lecturer in Public Health Nursing:

1. Teach Public Health Nursing courses and supervise the field experience.

2. Teach the Public Health aspect in Nursing Education and Nursing Administration  

    courses.

3. Evaluate staff and students in the clinical department.

4. Assist in the practice of teaching.

5. Guide Research Projects.

6. Act as Counsellor.

7. Participate in curriculum development and evaluation.

8. Any other duty assigned by the Principal.

Ø  Participates in planning, organising and conducting teaching the Community Health Nursing courses to B.Sc. (H) Nursing and Master of Nursing students.

Ø  Supervision and guidance of field experience for students and staff of urban and rural community health.

Ø  Guidance and supervision of Research work of M.N. students in Community Health Nursing.

Ø  Co-ordinating and conducting National/local in-service education programmes in Community Health nursing field.

Ø  Conducting, constructing and evaluating the tests, assignments and final examinations for B.Sc. and M.Sc. Programmes in Community Health Nursing.

Ø  Participating in various Committee meetings e.g. Curriculum, Library, External Lecturers, General body selection of External Lecturers.

Ø  Participating in scrutinizing applications for M.N. students and preparing selection list and final result.

Ø  Manning various records and reports.

Ø  Any other

SENIOR LECTRER IN NURSING ADMINISTRATION:

1.    Acts as head of Nursing Administration Department.

2.    Participates in teaching the Nursing Administration courses in various educational

          programmes.

3.    Participate in teaching a course in Clinical Nursing and supervising the field work

4.    of post-graduate students as assigned.

5.    Participates in practice of teaching of Post-graduate students.

6.    Guide Research Projects of post-graduate students

7.    Acts as Counsellor.

8.    Participate in curriculum development, evaluation and curriculum revision.

9.    Any other duty assigned by the Principal.

SENIOR LECTURER IN NURSING EDUCATION:

1.    Act as Head of Nursing education Department.

2.    Participates in teaching the Nursing Education courses for students of various

educational programmes.

3.    Participate in teaching a course in Clinical Nursing and supervise the field work of

4.    post-graduate students as assigned.

5.    Participate in planning and conduct of practice of teaching for post-graduate

students.

6.    Guides Research projects for post-graduate students.

7.    Participate in curriculum development and evaluation and curriculum revision.

8.    Act as Counsellor.

9.    Any other duty assigned by the Principal.

SENIOR LECTURER IN CONTINUING EDUCATION:

1. Act as Head of Continuing Education Department.

2. Assists the Principal in organising Continuing Education Programmes for nursing

    personnel at state and national level.

3. Participate in teaching a course in Clinical Nursing and supervising field work of

    post-graduate students.

4. Participating in practice of teaching of post-graduate students.

5. Guide Research Projects of post-graduate students.

6. Participates in Curriculum Development and Evaluation and curriculum revision.

7. Acts as Counsellor.

8. Any other duties assigned by the Principal.

SENIOR TUTOR:

1. Participates in teaching and supervising the courses of undergraduate students.

2. Participates in curriculum development and evaluation and revision.

3. Guide in Research Projects for undergraduate students.

4. Acts as a Counsellor for staff and students

5. Maintain various records.

6. Conducting and participating in department meetings and attending various

    meetings.

7. Participating in Administration activities of Department.

8. Any other responsibility assigned by Principal.

TUTOR:

1.    Assists in teaching and supervision in clinical Nursing courses for undergraduate

students.

2.  Coordinates with the external lecturer for various courses as assigned.

3.  Participate in the evaluation of students.

4.  Guide the students in conducting seminars, discussions and presentations etc.

5.  Maintain students' records.

6.  Participate in student counselling programmes.

7.  Participate and promote students' welfare activities.

DUTIES AND RESPONSIBILITIES OF LECTURER of BIOPHYSICS

1. Acts as Incharge of Biophysics Department.

2. Participates in teaching programme in Physics/Biophysics to undergraduate students.

3. Maintain the records and reports of department.

4. Supervision of Lab. staff e.g. Lab Assistant and Lab Attendants etc.

5. Updating the Lab. equipment by purchase and condemnation etc.

6. Any other duty assigned by Principal.

DUTIES AND RESPONSIBILITIES OF CLINICAL INSTRUCTORS:

1. Demonstrate standards for nursing practice.

2. Supervise and teach the students in the clinical fields.

3. Participate in evaluation of students.

4. Assist the students in conducting seminars.

5. Maintain students' records.

6. Participate in the student counselling programmes.

7. Participate and promote student welfare activities.

8. Any other duty assigned by the Principal

DUTIES AND RESPONSIBILITIES OF ADMINISTRATIVE OFFICER:

1. Assists Principal in the overall administration of the College.

2. General administrative duties normally entrusted to an Administrative Officer

3. Supervision of office staff.

4. Assists in preparation and utilization of budget.

5. Monitoring all financial matters and budget including accounts for Private Funds

    (Personal Ledger Account).

6. Check the Cash Books of Government as well as Personal Ledger Accounts.

7. Supervision of maintenance College property.

8. Arranging transport for students and staffs for their classes, hospital and field duties

    etc.

9. Supervise the store activities e.g. purchase, condemnation, maintenance of Central

    Stock Register.

10.Take regular supervisory rounds of College block, hostels and R.F.T.C. and report to   

     Principal.

11. Any other duties assigned by the Principal

JOB RESPONSIBILITIES OF OFFICE SUPERINTENDENT:

1.    Assisting the Principal and Administrative Officer in administrative activities.

2.    Prepares the duty roster and maintaining the attendance for group C and D employees.

3.    Assisting the Principal in checking accounts papers and contingent bills of Cash Section and checking the bills of S.N.A., Health Office, games, Mess, Store, Library, P.L.A.

4.    Assisting in Budget Planning and Store purchases. Supervising Drivers, Chowkidars and Sweepers.

5.    Assisting in solving problem work of the students and teachers regarding vehicle,

     uniform and other miscellaneous items.

6.    Assisting in CAT Problems, A.C.P. Cases, Promotions, retirements and building

     maintenance etc.

7.    Participating in day-to-day activities e.g. Postal receiving and distributing etc.

8.    Any other duty assigned by Principal, Administrative Officer.

JOB DESCRIPTION FOR LIBRARIAN AND INFORMATION ASSISTANT:

Ø  Assist Principal in purchasing and maintaining of Library materials and inventory including records and reports.

Ø  Classify and cataloguing the Library materials.

Ø  Orienting and helping students, faculty members and visitors.

Ø  Provide reference services regarding library material to all library users and members.

Ø  Updating the current information through magazine, journal, pamphlets, newspaper and newsletters etc.

Ø  Issuing, returning and reservation of important books as per need.

Ø  Maintaining for selective Dissertation information and bibliography data for the library users.

Ø  Supervising library staff working under her.

 As regards duties and responsibilities of the office staff is concerned, they have been assigned the work of settlement of Medical Bills, LTC, settlement of leave, establishment, handling of store, Cash etc.

 The group ‘D’ staff of the College has been assigned the work of cleanliness, security, preparation and serving of food in the Students’ Hostel Mess etc.

c.  The procedure followed in the decision making process, including channels of supervision and accountability:

All the important/major issues are discussed at large in the meetings of various committees constituted for different purposes, most of them, under the chairmanship of the Principal and a final discussion is taken by the concerned Committee. As regards, supervision, almost all the departments of the College are being supervised by the respective Department Heads under the guidance of the Principal. As far as the supervision of the whole College is concerned, the Principal looks after the same with the assistance of Administrative Officer/ Office Superintendent.

d.       The norms set by it for the discharge of its functions:

 Being a central Government institution, the norms set by the Government of India from time to time are being followed by the officers and employees of the College in discharging their duties.

e.         The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions:

        The institution do not have its separate rules, regulations, instructions etc. Ours, being a central Government institution, the officers and employees working in this institution are bound to discharge their duties as per rules, regulations and instructions laid down by the Government of India.

f.   A statement of the categories of documents that are held by it or under its control:

            The College holds the following categories of documents :

1.            Recognition Certificate issued by the Indian Nursing Council.

2.            Affiliation Certificate with the University of Delhi.

3.            Blue Print of the various buildings of the College.

4.            Organizational Chart of the College.

5.            Admission Criteria approved by the Admission Committee of University of Delhi

6.            Proper record of the children having behavioral problems and speech and hearing problems are maintained by the Child Guidance Centre of the College.

g.        The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof.:

 Being a subordinate office of the Ministry of Health and Family Welfare, the College has nothing to do with making of policies etc. The same are made at the Ministry level.

h.  A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meeting are accessible for public.

          The description of various committees constituted at the College level are given as under:

i)          Composition of Technical Advisory Committee

1.         Joint Secretary to the Government of India      :           Chairman

            Ministry of Health & Family Welfare

2.         Nursing Advisor to the Govt. of India                :           Member

3.         Principal, L.H.M.C.                                          :           Member

4.         Director, Health Services,                                :           Member

            (Delhi Administration)

5.         2 Representatives from University of               :           Members

            Delhi

6.         One INC Representative                                  :           Member

7.         One representative from Central Institute        :           Member

            of Education, Delhi

8.         Principal, R.A.K. College of Nursing                   :           Member-Secretary

9.         Vice-Principal, R.A.K. College of Nursing            :           Member

10.       Two Representatives from Teaching Faculty,    :           Members

            R.A.K. College of Nursing.

ii)         General Body Meetings:

General staff meetings are held periodically during the session and deliberations done by the faculty and/or by individual members, and matters requiring faculty vote are considered at these meetings.

iii)        Departmental Staff Meetings:

Departmental meetings are held by the teaching staff in each of the departments to plan, organise, implement and evaluate the academic programme. Emergency meeting related to immediate action can be called as per need by the Principal.

iv) .      Committees facilitating effective management:

A.   The committees of the faculty and student groups, function in designated areas of planning and co-ordinating the teaching programmes and advising the Principal on policies and programmes. Interim reports are given at the general staff meetings, and a final report is submitted by each committee at the end of the academic year indicating work accomplished, problems faced and suggestions for future improvement. The various committees are as follows:

B.                 Academic Committees:

Ø  *Committee of Courses and Studies in Nursing

(Appointed by the University of Delhi)

Ø  Committee for the Selection of External Lecturers

Ø  College Council

Ø  Admissions Committee

Ø  Correlation Committees           : Baccalaureate Nursing Programme

                                                           Post-graduate Programme in Nursing                                                                 M. Phil in Nursing Programme

Ø     Continuing Education Committee (as per need)

Ø     *Library Committee

Ø     Purchase Committee

C.           Student Welfare and Co-curricular Activities Committees

Ø  *Student Welfare and Discipline Committee

Ø  *Co-curricular Activities Committee

Ø  *Sports Committee

Ø  *Mess Committee

(*)  Students are co-opted members of these committees.

The purpose of each of the faculty-student committees, and the types of membership established for each of the committee, are as follows:

Committee of Courses and Studies in Nursing:

(Appointed by University of Delhi)

-----------------------------------------

Purpose:

1. Recommend courses, programmes and revision of programmes to the Faculty of Science, University of Delhi.

2. Recommends names of Examiners to the University.

Membership:

ü  Dean, Faculty of Science, University of Delhi - (Ex-officio member and Chairman)

ü  Principal of the College (Convenor)

ü  Professors in the Department of Nursing

ü  One-third the total number of Lecturers in the Department of Nursing or 4 Lecturers of the

ü